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How To : Server settings in Outlook 2016

Last modified: October 8, 2022
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Estimated reading time: 1 min

Server Settings in Outlook 2016

Step 1

Open Windows Control Panel.

On your desktop taskbar, search for “Control Panel”. Click on “Control Panel”.

Step 2

Select Mail (Microsoft Outlook 2016).

Sort the “View by” tab by “Large icons” and select “Mail (Microsoft Outlook 2016).

server settings in outlook 2016

Step 3

Select “Email Accounts”.

server settings in outlook 2016

Step 4

Select an email account and tap “Change”.

server settings in outlook 2016

Step 5

Check Mail Setup – Outlook.

Check Mail Setup – Outlook settings are input correctly:

– Account Type: IMAP / POP (Recommended: IMAP)

– Incoming Mail Server: mail.example.com (IMAP) / mail.example.com (POP)

– Outgoing Mail Server: mail.example.com

– User Name: your email address in full i.e. ([email protected])

– Password: Login password for Webmail.

pop and imap account settings in outlook 2016

Step 6

Select “More Settings”.

more settings in outlook 2016

Step 7

Check additional Outgoing Server settings.

1. Move your cursor to the tab “Outgoing Server” next to “General”. Click on the tab “Outgoing Server”.

2. Check the box “My outgoing server (SMTP) requires authentication”.

3. Check the box “Use same settings as my incoming mail server”.

outgoing server tab in outlook 2016

Step 8

Check Advanced Tab (ports, encryption, and root folder path)

1. Move your cursor to the “Advanced” tab. Click on the “Advanced” tab.

2. Check whether ports and encryption are correctly configured.

Default settings:

– Incoming server (IMAP) – port 993 – encryption SSL/TLS

– Outgoing server (SMTP) – port 465 – encryption SSL/TLS

Note: If you prefer POP as account type, below is the setting to enter in Incoming Server under Advanced Tab for port and encryption.

3. Ensure “INBOX” in capital letter is entered in the Root Folder path.

4. Click “OK”.

advanced tab in outlook 2016

Step 9

SAVE your settings.

Click NEXT and Outlook will proceed to test the account settings.

Click CLOSE when testing is completed.

Click FINISH to complete setup.

account setup sucessful screen in outlook 2016

Learn more here.

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